Administrative Assistant
Toronto, ON, Canada
CAD 50k-70k / year
Compensation Range:
$50,000- $70,000
Compensation Disclaimer:
The salary range listed reflects the base pay for this role at Altus Group and is provided where required by local regulations. Actual offers may differ based on experience, market conditions, and other relevant factors. The range does not include additional compensation such as bonuses, equity, benefits, or other incentives.
Job Summary:
Altus Group is currently hiring an Administrative Assistant to work within the Toronto based Development Advisory unit. In this role, you will be supporting the Cost Planning team members with their business development, technical delivery and administrative needs. Come join a global brand with a promising career path ahead of you!
Key Responsibilities:
Assist managers with the day-to-day tracking of projects in our resource management tool including assigned staff and maintain tracking of deadlines. We currently use a web-based software for this.
Project set up process: including project number request, set up folders, import drawings into estimating software (training will be provided, no previous knowledge required) and update resource chart.
Assist the team with document control, especially on the larger mandates; maintain log of document for reports within the estimating software.
Occasionally support project leads in mandate delivery which may involve assisting with report writing / formatting.
Assist the proposal team with managing & update and prepare team project profiles and resumes for the Cost Planning key staff.
Develop and manage tracking sheet for monthly billing memos & reports issued to assist manager with monthly invoicing process.
Assist, develop and support PowerPoint presentations for sales or market update purposes.
Assist the Management team with occasional research on possible clients and contact information for procurement purposes.
Basic data entry and occasional product research to support the CP team.
Take a leadership role in ensuring compliance with. public sector agencies’ requirements, including researching guidelines and regulations, being informed of process changes, ensuring that processes are renewed each year (where required), partaking in meetings with clients and internal staff to discuss possible requirements for these processes.
General scheduling activities for the team e.g., managing calendars, meeting scheduling, booking lunches etc.
Other admin duties as required.
Key Requirements:
Education in office administration will be considered an asset
Work-related office/clerical experience will be considered an asset
Proficient in MS Office Suite, including Teams, SharePoint/OneDrive, Word, Excel, PowerPoint , and Outlook
Excellent attention to detail and accuracy with data entry
Detail oriented with strong organizational skills
Ability to prioritize and meet deadlines
Excellent time management skills
Familiarity with General Office Equipment
Excellent oral and written communication skills
Able to work both individually and within a team environment
Strong sense of integrity and accountability
#LI-Hybrid
Unlock your Altus Experience!
If you’re looking to advance your career in in an industry that is transitioning for greatness, there’s no better place than Altus Group.
Our high trust, high performance culture prioritizes progressive programs that empower you to deliver your greatest performance while promoting collective success where everyone is recognized and connected.
We offer boundless opportunities in a rapidly growing global business: mentorship from the best and brightest in CRE, access to our Altus Intelligence Academy, and the chance to work with the best data sets, tools and technology in the industry.
What Altus Group offers:
Rewarding performance: competitive compensation, incentive and bonus plans, and a total rewards package prioritizing mental, physical, and financial well-being.
Growth and development: we invest in your professional learning. Our Altus Intelligence Academy offers over 150,000 hours of learning content.
Flexible work model: our Activity-Based Work model provides flexibility to align your work location to the needs of the work — use the office for collaboration and remote work for focused tasks.
Inclusivity & Accessibility
Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. We’re seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process. If you need accommodation, please contact us at [email protected] or +1 888 692 7487.
Use of Artificial Intelligence
AI tools may be used to support the initial stages of screening for this role; however, all assessments and final hiring decisions are reviewed and made by an Altus Group hiring professional.
Background Checks
Please note that as part of our commitment to maintaining a safe and secure workplace, Altus Group may conduct background checks on candidates who receive a conditional offer of employment. These checks may include, but are not limited to, verification of employment history, education credentials, criminal records, credit history (where relevant), and reference checks. The scope and nature of background checks may vary depending on the role, location, and applicable laws. All background checks will be conducted in compliance with local laws and regulations, and candidates will be informed of any checks required as part of the recruitment process.
Other Notes / Application Process
We appreciate all applicants; however, only those selected to move forward will be contacted. Thank you for your interest in Altus Group.