Payroll Specialist
Octus
Octus
Octus is a leading global provider of credit intelligence, data, and analytics. Since 2013, tens of thousands of professionals across hedge fund, investment banking, management consulting, and law firm verticals have come to rely on Octus to make better, faster, and more confident decisions in pace with the fast-moving credit markets.
For more information, visit: https://octus.com/
Working at Octus
Octus hires growth-minded innovators and trailblazers across the globe to drive our business and culture. Our core values – Action Oriented, Customer First Mindset, Effective Team Players, and Driven to Excel – define an organizational ethos that’s as high-performing as it is human. Among other perks, Octus employees enjoy competitive health benefits, matched 401k and pension plans, PTO, generous parental leave, gym subsidies, educational reimbursements for career development, recognition programs, pet-friendly offices (US only), and much more.
Role
Octus provides breaking news and market-moving intelligence along with cutting-edge technology and data for hedge funds, investment banks and law firms. We are changing the way that professionals access opaque and complex information, and we are always looking for bright minds to join us on that mission.
Responsibilities:
- Manage Romanian payroll in collaboration with external vendor while providing administrative support for other international payrolls
- Support international employee onboarding and offboarding across all payroll platforms, ensuring timely system updates and accurate data entry
- Act as a point of contact for payroll-related queries across all regions within the business, collaborating with employees and internal team members
- Manage company-wide (excluding US) employee expense approval and reimbursement processes, ensuring timely resolution and policy compliance
- Provide additional support to manager during peak periods, absences, and internal projects
- Collect and manage Romanian absence documentation, ensuring all records are complete and compliant with local regulations
- Support onboarding & offboarding in Romania, including employee communications, documentation collection, medical checks and processing leaver documentation
- Support Romanian benefits administration, including meal vouchers, medical insurance, and other country-specific programs
- Prepare and issue local employee documentation and certifications, such as salary confirmations and employment letters
- Support the maintenance of global payroll calendars, trackers, and the payroll logs to ensure deadlines are met and records remain accurate and up to date
- Provide ad hoc administrative support for global payroll-related tasks, including compiling reports, coordinating cross-functional activities, and assisting with time-sensitive or one-off requests
Requirements:
- 3+ years of payroll experience
- Strong knowledge of payroll processes, compliance, and payroll-related documentation
- Strong attention to detail, analytical, and problem-solving skills
- Strong Excel skills
- Proficient in payroll systems, with experience using Globalization Partners, Deel, ADP or TriNet considered a plus
- Familiarity with expense management platforms, Expensify or Navan, is advantageous but not required
- Ability to work independently, but also a team player with strong communication skills
- Fluent in Romanian and English
Equal Employment Opportunity
Octus is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, pregnancy, veteran status, or any other legally protected status. We strive to create an inclusive and diverse work environment where all individuals are valued, respected, and treated fairly. We believe that diversity enriches our workplace and enhances our ability to innovate and succeed.