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Office Administrator



Posted on Wednesday, August 2, 2023

About Antler

Antler is a global early-stage venture capital firm that invests in the defining technology companies of tomorrow. The opportunities to innovate and positively impact the world are bigger than ever, and the leading companies of tomorrow are being built today.

Antler is on a mission to fundamentally improve the world by identifying, investing in and challenging the world’s most exceptional people to build groundbreaking technology companies.

We believe anyone with the right grit, spike, drive, and ambition can change the world. Antler is present in most major startup ecosystems across five continents, including in hubs such as New York, London, Berlin, Bangalore, Singapore and Sydney. Since launching in 2017, we have invested in over 700 companies across the world, and our portfolio represents over 30 different industries, such as healthtech, proptech, deeptech and fintech.

The aspiration for Antler is to be the world’s leading and preeminent early-stage VC, and a partner for the most exceptional founders from pre-idea to IPO. We are building a global platform, with the aim to be present in every entrepreneurial hub in the world.

60% Office Administrator

  • Provide full spectrum of administrative operations support to the office, including office supply, office maintenance and arrangements, maintenance of telephone directory, supervise office cleaner, etc.; meeting room bookings
  • Perform the duty as the office receptionist, including handling and maintaining phone calls, greet and accommodate guests in a professional manner , mailing and courier services, etc.;
  • Coordinate travel arrangements for executives and employees in the office, accommodations arrangements for travelers and visitors;
  • Coordinate vendors for office facility procurement and maintenance, ensure all staff are informed on the impact of work environment and the services are duly rendered by vendors;
  • Manage external vendors and suppliers including the landlord for facility management
  • Verify and process all invoices, and coordinate with Finance Department to ensure timely payments to vendors;
  • Manage external vendors and suppliers including the landlord for facility management
  • Developing, reviewing, and improving administrative systems, policies, and procedures. Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
  • Manage office tenants contract renewal
  • Other ad-hoc administrative duties as required

40% Assistant to MD, Capital Team & Elevate Teams

  • Provide sophisticated calendar management to the MD, Capital and Elevate teams by scheduling appointments, meetings, engagements and daily activities including running errands
  • Serve as the primary point of contact for internal and external parties on all matters pertaining to the MD, Capital and Elevate teams
  • Manage, coordinate and arrange travel and travel-related activities, including fights, hotel bookings and transportation for the MD and other senior executives
  • Maintain professionalism and strict confidentiality with all matters and exercise discretion when interfacing with the business
  • Assist in planning and coordinating all corporate and company events
  • Ensure employee travel arrangements are in compliance with corporate policy and budget